How to Take Meeting Notes Effectively

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If you want to take notes in a professional manner it is essential to capture and organize information in a way that’s useful later on. A well-taken note-taking session can provide crucial context for past decisions, and can help you remember what was discussed in future meetings, too.

There are many best practices to take notes, regardless of whether you are using an electronic tool or a paper-based one. 1. Know what is important to note.

You’ll be less distracted by other thoughts if take the time to think about what’s important before entering a meeting. It can also help to better understand the purpose of a meeting so that you make informed decisions about how to approach it in the future.

2. If you’re able, write by hand.

As opposed to typing, writing by hand forces you to listen attentively and take in the moment. Research suggests that note-takers who write in analog form are more conceptually aware after meetings than those who write digital notes. If you’re able to keep a notebook on hand, you might want to take a look at the Cornell note-taking system, which divides notes into two columns one left and one right. The left column highlights key concepts from the meeting while the right column focuses on specifics and highlights the key points.

It’s an excellent idea to ask the participants to contribute their ideas during the meeting. This helps the entire team feel like they have a voice and can contribute to the discussion. Write down the action items at the end of each meeting, and who is accountable.

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